Privacy notice

Who is responsible for your data

The controller of your data is whoever runs Spinart Wholesale:

Name or company name

Weston Trade SL

Tax ID

B64950371

Address

Paseo de la Ribera 44 Sitges, 08870

Email

Sales@westontrade.com

What data we keep

• Your orders: the name and WhatsApp number you give when you order and, if you add them, your email, your notes, your purchase order reference and your delivery instructions, together with the products, quantities and prices of each order, the language you ordered in, whether it has been paid, and the changes made to it.
• Your customer record, if we keep one for you: business name, tax ID and its type, contact name, WhatsApp, email, billing and delivery addresses, delivery notes, the tax treatment that applies to you (your tax country, your VAT rate and whether the equivalence surcharge applies), your language, our notes about you, the discount we give you, the changes to your details you propose, your customer link, and the dates of your last order and of when your details were saved or your link was shared.
• Tax documents, if we issue them to you through this shop: they record your name, tax ID and its type, address and country as they stood on the day each one was issued.
• Your cart is kept in your own browser until you send the order. Before then, the shop checks it against the catalogue to show you current prices and stock, but does not store it.

Most of this data comes from you. The rest we enter ourselves, for example when we create your customer record for you.

Why we use it and on what legal basis

• To take, prepare and deliver your orders, to contact you about them, and to email you when an order is accepted, adjusted, declined or shipped, if we have your email address. The legal basis is the contract with you, or the steps you want us to take before one (art. 6.1.b GDPR).
• To keep your customer record (so that you do not have to type your details again and your conditions, such as your discount, are applied) and to send you your customer link if you ask us for it. The legal basis is the same contract (art. 6.1.b GDPR).
• To meet our tax and accounting obligations, such as keeping our accounts and the tax documents we issue. The legal basis is a legal obligation (art. 6.1.c GDPR).

Your name and WhatsApp number are needed to place an order: without them we cannot take it. Everything else is optional.

We take no decisions about you by automated means alone.

Who else handles it

This shop runs on cataloop, a service of Weston Trade SL (Spain). Weston Trade SL handles your data only on our behalf and following our instructions, under a data processing agreement (art. 28 GDPR). It relies on other providers to host the service, store the data and send emails.

Some of those providers are United States companies, or part of United States groups, and may access data from the United States. Those transfers rely on the EU-US Data Privacy Framework and on the European Commission's standard contractual clauses (arts. 45 and 46 GDPR).

cataloop also uses the IP address you connect from to limit repeated attempts and to protect the service, and keeps server logs. For those uses Weston Trade SL is the controller, as cataloop's privacy policy explains.

Otherwise we pass your data on only when it is needed: to whoever delivers your order, to our tax adviser, and to the authorities when the law requires it.

How long we keep it

We keep your orders and your customer record while we work with you and, afterwards, for as long as the law requires: tax documents and accounting records for the periods set by tax and commercial law. You can ask us to delete your data sooner, except what the law obliges us to keep.

If we stop using cataloop, Weston Trade SL deletes this shop's data 30 days after our account ends, or later only if we have asked it to help us move to another provider. If we issued tax documents through this shop, it keeps a locked copy on our behalf for as long as the law obliges us to keep them. Backups holding that data are erased within 7 days.

Cookies and your browser

This shop uses only the cookies it needs to work: to remember an access code you entered, to recognise you when you open your customer link, to remember an order you are adding products to, and to keep the language and theme you choose. Your browser also keeps your cart, changes to an order you have not saved yet, whether you prefer the catalogue as a grid or a list, and the place in the catalogue to return to. There are no analytics or advertising cookies.

Your rights

You can ask us for access to your data, to correct it, to delete it, to restrict or object to how we use it, and to receive it in a format you can take elsewhere (arts. 15 to 22 GDPR).

To use any of these rights, write to Sales@westontrade.com and tell us which one. We answer within one month, and we may ask you to confirm who you are.

If you write to cataloop instead, it will pass your message on to us.

Complaints

You have the right to lodge a complaint with the Spanish Data Protection Agency (Agencia Española de Protección de Datos) at www.aepd.es.